Live printing has become a major hit in the events world, offering guests a unique chance to take home a custom souvenir created on the spot. One of the most versatile and crowd-pleasing options? Live coaster printing. This activity is engaging, interactive, and leaves guests with a functional keepsake that’s both personal and memorable.
In Singapore’s vibrant event scene—where experience matters more than ever—live coaster printing fits right in. Whether you’re organizing a private party or a large-scale public event, this fringe activity can add immense value, charm, and excitement.
In this article, we’ll explore the top five occasions where live coaster printing shines the brightest, and why it’s becoming a go-to choice for event planners across Singapore.
1. Corporate Events and Product Launches
Why it works:
Corporate events in Singapore are getting more creative and experience-focused. Live coaster printing gives companies an opportunity to connect with attendees on a deeper, more personal level. Rather than handing out generic freebies, brands can offer custom-designed coasters that include the guest’s name, a photo, or a message—alongside company branding.
How it adds value:
- Brand exposure: The coasters are often kept and used after the event, extending the brand’s reach beyond the venue.
- Lead generation: Printing stations can be linked to data collection forms for marketing purposes.
- Social media buzz: Attendees love sharing personalized items, especially when they’re Instagram-worthy.
Example in action:
At a tech product launch, guests could create coasters that showcase a branded app interface with their own name and profile image on it. This blends product promotion with personalization—an ideal combination.
2. Weddings and Private Celebrations
Why it works:
Weddings, anniversaries, birthdays, and engagement parties are all about creating unforgettable moments. Live coaster printing provides a fun and interactive element that also results in a meaningful keepsake. Guests can print messages to the couple, upload a selfie with the bride and groom, or even design coasters with cute love quotes.
How it adds value:
- Personal touch: Guests feel part of the celebration in a unique way.
- Keepsake appeal: The coasters serve as lasting mementos from the special day.
- Fun entertainment: It becomes a side activity that engages guests during quieter periods.
Example in action:
During a wedding at a hotel ballroom in Singapore, guests can visit a live printing booth during the cocktail hour and create coasters with their best wishes, cute emojis, and the wedding couple’s custom monogram. These are then printed instantly and handed out in elegant pouches.
3. Exhibitions, Roadshows, and Trade Fairs
Why it works:
Trade fairs and expos are competitive. Brands are constantly seeking attention-grabbing fringe activities to increase foot traffic to their booths. Live coaster printing does exactly that—and it keeps people around longer. It’s not just about picking up a gift; it’s about participating in a brand’s identity.
How it adds value:
- Interactive branding: Coasters can include logos, QR codes, slogans, and more.
- Longer booth interaction: The process encourages conversation, which opens doors for deeper sales pitches.
- Lead magnet: Entry to the printing experience can be gated by a simple form or QR scan.
Example in action:
At a FinTech expo in Singapore Expo, a company offering a new investment app invites guests to “Design Your Future Wealth Coaster.” Attendees choose a design style, add their name and a money quote, and get a coaster printed on-site—with the company logo subtly placed in the corner.
4. F&B Events and Launch Parties
Why it works:
In Singapore’s food-obsessed culture, F&B launches are a big deal. Whether it’s a new restaurant opening, a cocktail bar promotion, or a gourmet food festival, live coaster printing complements the dining or drinking experience perfectly. Think of it as part functional accessory, part branded takeaway.
How it adds value:
- Enhances the theme: Coasters can match drink or food themes—like wine quotes, food puns, or aesthetic designs.
- Memorable experiences: Guests associate the personalized item with the taste or vibe they enjoyed.
- Conversation starters: Great for mixers, parties, or tasting events.
Example in action:
At a rooftop bar launch, guests can create a custom drink coaster with their zodiac sign and a cocktail pairing. Their designs are printed on-the-spot and served with their drink, making it both practical and fun.
5. Team-Building Events and Internal Staff Parties
Why it works:
Staff engagement and morale are key priorities for many companies in Singapore. Internal events like team-building days, D&Ds (Dinner & Dance), and holiday parties can be brought to life with interactive activities like live coaster printing. Employees get to laugh, create, and bond over a shared experience.
How it adds value:
- Fun and bonding: Teams can collaborate or challenge each other on creative coaster designs.
- Employee appreciation: Customized keepsakes make staff feel valued.
- Brand reinforcement: Designs can incorporate internal slogans, mascots, or goals.
Example in action:
At a company retreat on Sentosa, departments compete to create the funniest or most creative coaster using inside jokes, department names, or photos. The best coaster designs win small prizes, turning the activity into a lighthearted contest.
Bonus: Other Creative Use Cases
While the above five occasions are the most popular, here are some additional scenarios where live coaster printing is making an impact:
- Graduation ceremonies – Create a class-themed coaster with student names.
- Retail store openings – Include product photos or store branding.
- Charity fundraisers – Let donors create a personalized coaster in return for a donation.
- Community festivals – Feature heritage designs, local culture, or campaign messages.
Why Live Coaster Printing Works So Well
Here’s a quick summary of why this activity continues to grow in popularity:
- Engages the audience – It transforms a guest into a participant.
- High perceived value – Custom items are always more meaningful than generic gifts.
- Multi-functional – Works as a souvenir, decoration, and practical item.
- Excellent for branding – Keeps your logo in homes and offices long after the event.
- Scalable and flexible – Suitable for both small-scale intimate events and large public functions.
Tips for Hosting a Successful Live Coaster Printing Booth
To maximize success at your event, keep these best practices in mind:
- Promote it beforehand
Highlight the activity in your pre-event emails, social media posts, or invitations to get guests excited. - Choose durable, quality materials
Ceramic or thick board coasters feel premium and ensure longer usage. - Offer multiple design options
From minimalist to whimsical, the more options you give, the better the engagement. - Ensure fast and efficient printing
Long queues kill the vibe. Ensure your provider has enough printers and support staff. - Add branding without overpowering
Your brand should be subtly included—visible but not intrusive.
Final Thoughts
Live coaster printing is no longer just a novelty—it’s a proven tool for enhancing events with creativity, engagement, and personalization. Whether you’re launching a product, celebrating a life milestone, or simply looking to make your event more interactive, this activity offers a memorable and meaningful experience for all involved.
If you’re planning an event in Singapore, consider adding live coaster printing to the mix. It’s the perfect way to turn any occasion into something truly special.